The One Line Item Business Officials Want From Device Protection

Your technology director knows what a cracked Chromebook costs to fix. Your superintendent knows what unpredictability costs the budget. When you walk device protection into a cabinet meeting or a board work session, the question that decides everything comes from the CFO: "What does it actually cost per year?"

Business officials don't need a claims-process flowchart or a repair-turnaround promise. They need one number they can defend, forecast and forget. Here's how AKKO delivers that — and why it matters to the people who control the PO.

One Fixed Price Per Device, Per Year

AKKO quotes a single per-device price based on your fleet — the models you're protecting, their ages, and the perils you choose to cover. That price holds for the term. No deductible, no per-claim fee, no shipping charges, no hidden add-ons.

If you protect 2,000 Chromebooks at $42 per device for one school year, your total cost is $84,000. If you file 150 claims or 15 claims, that number does not change. The line item is the line item.

What That Replaces in Your Budget

Most districts budget for device breakage across three or four places: a parts-and-labor line in the technology budget, a revolving loaner pool funded from general operations, occasional GL charges from the business office when a family can't pay, and staff time that never shows up as a cost but absolutely is one.

AKKO collapses that into one predictable contract. Your CFO can forecast it, your board can approve it in March for a July start, and your technology team stops managing a repair economy.

The bottom line is simpler, the variance is gone, and your business office stops chasing $75 payments from families.

Multi-Year Plans Lock the Price

If your refresh cycle runs on a predictable calendar — say, a four-year Chromebook rotation — AKKO can quote a multi-year term at a fixed per-device price. Your CFO forecasts one number for four years, and the board approves the full term in one resolution.

Device age does not increase the price for accidental damage coverage during the term. Mechanical breakdown depends on model and year, but a fleet that's three to five years old is welcome.

Prorated Starts and TIPS Purchasing

Two common procurement questions come up in every district conversation, and both have clean answers.

Mid-year start? AKKO prorates the first term from your chosen start date through the end of the school year. You pay only for the months covered.

RFP required? AKKO is available through TIPS contract 250106. If your district is a TIPS member, you can issue a PO without a formal bid process. If you're not a member, AKKO provides a W-9, vendor packet and a sample board memo on request.

One PO, One Platform, One Conversation

Your purchasing team writes one purchase order. Your technology team manages claims in Lighthouse, the platform where devices are identified by serial or asset tag. Your business office never touches a repair invoice, a reimbursement request or a parent payment.

AKKO approves claims within 48 hours, coordinates repair through 3,000+ local options or prepaid mail-in service, and handles replacement-value payments for total-loss devices. If your team prefers to repair in-house or through a trusted local shop, AKKO reimburses parts and labor on approved claims.

The Hybrid Option: Part District, Part Family

Some districts protect the entire fleet on one PO. Others split it — certain grade bands or high-risk cohorts covered by the district, the rest offered as a family purchase plan at no cost to the district.

In a hybrid model, families who opt in pay AKKO directly; your general ledger never sees those transactions. Your business office avoids fee collection, reconciliation and the inevitable write-offs. The district still controls coverage terms and files all claims in the same Lighthouse platform.

Your CFO sees one district cost, predictable and contained. Families who choose coverage remove their devices from your risk pool. Your technology team files every claim the same way.

Why Predictability Matters to a Board

When your superintendent or board chair asks what device protection costs, the answer they want is a number they can approve once and not revisit every time a cart of Chromebooks comes back from a field trip with three cracked screens.

AKKO gives them that number. One per-device price, one term, no variance. It fits on one board-memo line, and it makes the technology budget defensible.

Get a group quote — a 15-minute call, a written per-device price within one business day.